Careers

Department: Licensing & Facilities Accreditation

Reporting to: Manager, Facilities Accreditation

Position Type: Permanent, Full-time

Work Location: Vancouver  – Hybrid

Salary: $52,135.74 – $61,336.17. Please see the total compensation & perks section for more details.

Position Posted: September 28, 2026

Application Deadline: Open until filled

About the Role

BCCOHP is seeking a permanent, full-time Administrative Assistant, Facilities Accreditation to join our Licensing & Facilities Accreditation team. This position will report to the Manager, Facilities Accreditation.

The successful candidate will be responsible for providing administrative support to the Facilities Accreditation team with receiving and processing requests from facilities looking to provide sedation and/or general anesthesia services and assists with the accreditation process for facilities where sedation and general anesthesia services are required.  

Essential Duties

Facilities Accreditation 

• Assist with facility accreditation processes (assessments and inspections), and Registration of Qualifications for sedation, including assisting Coordinators with follow-ups. 
• Assist with inquiries regarding sedation from sedation facilities and licensees. 
• Assist with assessment and application payments. 
• Prepare and distribute facility inspector packages for on-site and virtual inspections, in a timely manner. 
• Organize and file sedation facility assessments/inspections and Registration of Qualifications. 
• Conduct data-entry and update records for sedation facilities and providers, including diarizing activities.  
• Maintain sedation database and records. 
• Assist with data-collection.
• Receive and collate documents sent by mail or by other means.  
• Prepare and send reminder and compliance letters and facility accreditation certificates
• Assist with accreditation projects.  
• Prepare packages and organize materials for the Accreditation Committee. 
• Monitor the department’s shared inbox, phone calls, and voicemails on a rotating basis; respond to routine inquiries and direct matters requiring review to the appropriate team member.
• Track outstanding submissions and follow up as needed to ensure timely responses and accurate records.

Other Responsibilities 

• Order catering for meetings as needed. 
• Attend the Accreditation Committee meeting and assist with recording the minutes as needed
• Assist with administrative tasks related to facilities accreditation and provide administrative support to the Facilities Accreditation team as required.

Essential Skills and Qualifications

• Post-secondary education combined with a minimum of two years of work experience in an administrative or related role, or an equivalent combination of education and experience.
• Strong understanding of the fundamentals of regulation and the role of a regulator is an asset.  
• Exceptional communication skills, both written and interpersonal, with a demonstrated ability to draft clear, professional correspondence and effectively engage with internal/external individuals.
• Proficiency with Microsoft Office, databases, web-based tools, electronic filing, content/document management, cloud-based applications and intranets along with advanced computer skills, including internet, phone, and video conferencing tools. 
• Exceptional organizational skills with the ability to multi-task, prioritize, and meet tight deadlines in a fast-paced environment. 
• Strong clerical and administrative skills including the ability to manage a shared inbox and phone line and respond to routine inquiries.
• Attention to detail and dependability are second nature.  
• Ability to handle sensitive and confidential information with discretion.   
• Resilient and calm under pressure, with the ability to adapt to changing priorities and handle multiple tasks and projects simultaneously
• Anti-racism and/or diversity, equity and inclusion training or equivalent self-directed training is an asset.  
• Indigenous Cultural Safety training or equivalent self-directed training is an asset.  
• Remote work experience and experience in a regulatory, not-for-profit environment or post-secondary environment is an asset. 

Work Arrangement

Work Hours

BCCOHP’s regular hours of business are 8:30 am to 4:30 pm, Monday through Friday. This is a full-time permanent position, requiring 35 hours per week (7 hours per day).

Flexibility

BCCOHP offers flexibility for a hybrid work arrangement depending on the role and operational needs. The number of days required to be in office for this position is dependent on operational needs and workload.

We also offer core work hours between 9:30 am – 2:30 pm. The successful candidate may adjust their work day as long as they are working within the set core work hours, and depending on operational needs.

Total Compensation & Perks

The successful candidate will be offered a competitive compensation and benefits package and can typically expect a starting annual salary between $52,135.74 to $56,735.96 depending on factors such as skills, experience, and education relative to the requirements of the role. Salaries are reviewed annually based on performance and market trends, allowing employees to potentially earn up to the maximum of the current pay band, $61,336.17.

BCCOHP offers the following benefits and perks:

• Extended health and dental benefits plan
• RRSP contributions
• Parking/transit subsidy
• Paid time off (15 vacation days, 5 sick days, and 7 personal days per year)
• Maternity/parental leave top-up
• Annual professional development allowance
• Office closures in addition to statutory holidays including Easter Monday and winter office closure (December 24th to January 1st each year)
• Early office closure on Fridays during the summer

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

For more information about this and other roles, please visit https://oralhealthbc.ca/about/careers/.

Department: Communications & Engagement

Reporting to: Director, Communications & Engagement

Position Type: Permanent, Full-time

Work Location: Vancouver  – Hybrid

Salary: $55,096.98 – $59,958.48

Position Posted: September 14, 2026

Application Deadline: Open until filled

About the Role

The Coordinator, Engagement & Events (the Coordinator) for the British Columbia College of Oral Health Professionals (BCCOHP) works collaboratively across departments to provide communications and engagement support for regulatory processes and strategic initiatives.

The coordinator plays a critical role in planning and delivering BCCOHP’s internal and external events and engagement initiatives. By supporting the execution of BCCOHP’s communications and engagement strategy, this role directly contributes to the experience of those who interact with BCCOHP, including the public, oral health professionals, and the staff team.

Essential Duties

Engagement Coordination

• Support the execution of BCCOHP’s engagement strategy, including events and outreach activities.
• Support the planning and execution of BCCOHP consultations.
• Support the planning and execution of BCCOHP’s research programs.
• Develop and maintain engagement resources (i.e. surveys, questionnaires) to support consultations, research, events, and organizational initiatives.
• Write and publish print and digital content and help to ensure that BCCOHP’swebsite, socials, and intranet are accurate and up to date with respect to engagements and events.
• Work with internal departmental contacts to maintain intranet subsites for staff.
• Create organizational communications materials, including speaking notes, web content, announcements, presentations, documents, and resources.
• Recommend and implement enhancements to communications and engagement processes to improve the experience of all who interact with BCCOHP.
• Support engagement efforts related to departmental and strategic initiatives both internally and externally.
• Apply a cultural safety and humility lens to engagement with BCCOHP’s audiences.
• Conduct internal and external research on matters relevant to BCCOHP’s engagement objectives and identify opportunities for improvement.

Event Coordination

Coordinate internal and external events such as webinars, presentations, conferences, staff meetings (primarily virtual), all-staff gatherings/workshops (primarily in-person), and social events (as a standing member of the social committee). Related tasks may include:

• Creating and maintaining event plans and timelines.
• Coordinating attendee list, invitations, and confirmations.
• Conducting venue site visits and coordinating venue bookings.
• Confirming AV and other onsite logistics.
• Preparing invitations and name tags.
• Arranging catering.
• Developing materials such as scripts, speaking notes, and handouts.
• Liaising with speakers, vendors and participants.
• Updating scripts and speaking notes.
• Booking vendors.
• Acting as a representative on event/meeting days.
• Setting up, hosting and facilitating online meetings.

Other Responsibilities

• Provide coverage for other members of the Communications & Engagement team as needed.
• Other duties as required.

Essential Skills and Qualifications

• Education, training, and experience equivalent to a diploma or undergraduate degree in communications, marketing or a related field, combined with 2 years’ experience, or equivalent combination of education and experience.
• Demonstrated customer experience or service experience is an asset.
• Proficiency with Microsoft Office, databases, web-based tools, electronic filing, content/document management, cloud-based applications and intranets along with advanced computer skills, including internet, phone, and video conferencing tools. 
• Exceptional communication skills, both written and interpersonal, with a demonstrated ability to draft clear, professional correspondence and effectively engage with internal/external individuals.
• Attention to detail and dependability are second nature. 
• Basic video editing skills and familiarity with Adobe Creative Suite are an asset.
• Experience using an email marketing system (such as ClickDimensions) and a website content management system (such as WordPress) is an asset.
• Exceptional organizational skills with the ability to multi-task, prioritize, and meet tight deadlines in a fast-paced environment.
• Resilient and calm under pressure, with the ability to adapt to changing priorities and handle multiple tasks and projects simultaneously. 
• Ability to handle sensitive and confidential information with discretion.
• Anti-racism and/or diversity, equity and inclusion training or equivalent self-directed training is an asset.  
• Indigenous Cultural Safety training or equivalent self-directed training is an asset.  
• Remote work experience and experience in a regulatory, not-for-profit environment or post-secondary environment is an asset. 

Work Arrangement

Work Hours

BCCOHP’s regular hours of business are 8:30 am to 4:30 pm, Monday through Friday. This is a full-time permanent position, requiring 35 hours per week (7 hours per day).

Flexibility

BCCOHP offers flexibility for a hybrid work arrangement depending on the role and operational needs. The number of days required to be in office for this position is dependent on operational needs and workload.

We also offer core work hours between 9:30 am – 2:30 pm. The successful candidate may adjust their work day as long as they are working within the set core work hours, and depending on operational needs.

Total Compensation & Perks

The successful candidate will be offered a competitive compensation and benefits package. The annual salary range for this position is $55,096.98 to $59,958.48. The salary offered will be determined based on factors such as experience relative to the requirements of the role.

BCCOHP offers the following benefits and perks:

• Extended health and dental benefits plan
• RRSP contributions
• Parking/transit subsidy
• Paid time off (15 vacation days, 5 sick days, and 7 personal days per year)
• Maternity/parental leave top-up
• Annual professional development allowance
• Office closures in addition to statutory holidays including Easter Monday and winter office closure (December 24th to January 1st each year)
• Early office closure on Fridays during the summer

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.