Careers

Who we are

The BC College of Oral Health Professionals (BCCOHP) is the regulatory body for all oral health professionals in BC. BCCOHP’s role is to protect the public and promote better health outcomes for patients. BCCOHP regulates 16,000 oral health professionals including certified dental assistants, dental therapists, dental hygienists, dental technicians, denturists and dentists. We protect the public in three main ways: 

  1. Ensuring that oral health professionals are able to practise competently 
  2. Setting standards for the delivery of safe and patient-centred oral health care 
  3. Investigating complaints about oral health professionals 

Our vision is to reimagine oral health care oversight in BC. We draw from a shared legacy and rich diversity of thought to deliver modernized oral health care regulation.  

Our mission is to provide regulatory leadership that collaboratively builds public confidence in the delivery of safe, ethical, competent, team-based oral health care.  

  • We put people first. We recognize that the most important resource in delivering our mission is the diversity and knowledge of people: those who do the work of regulation, the professionals we regulate, and the patients and public we serve.  
  • We do what we say. We are committed to achieving meaningful outcomes for patients and the public, and to being transparent about our work and its impact.  
  • We get it done. We build credibility and trustworthiness through the quality of our regulatory work, while approaching new challenges with openness and curiosity.  
  • We take the long view. Through continuous improvement, we use our influence to make a positive impact today and in the future. 
  • We will incorporate meaningful Indigenous involvement in decision-making and adopt practices that uphold anti-racism, cultural safety and humility.  
  • We will identify the strategic opportunities within regulatory modernization, including the new governing legislation.  
  • We will unify core regulatory functions and professional and ethical standards that protect the public from harm and promote public interest. 

Our work environment

BCCOHP provides a working environment that is welcoming, respectful, and rewarding. We offer opportunities for personal and professional growth and encourage reasonable work-life balance with flexible work arrangements including hybrid work options, and flexible start and end times.

BCCOHP offers a compensation package that includes a competitive salary, extended health and dental care, and professional development allowance, and personal days for employees to use to allow themselves to look after their health and well-being and attend to their personal schedules.

Our offices are located on the west side of Vancouver and in Victoria. Due to the pandemic, our offices are temporarily closed to the public and most of our team are currently working remotely. We are conducting interviews virtually at this time.

We will continue to evolve and adjust our policies.

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Job postings

Open

Applications are being accepted for the following job opportunities:

Position Type: Permanent, Full-time

Location: BCCOHP Offices (Vancouver/Victoria) – In-office

Application Deadline: Open until filled

About the Role

BCCOHP is seeking a permanent, full-time Legal Administrative Assistant to join our legal team. This position will report to the General Counsel.

The successful candidate will provide support to the legal team in relation to matters directed into the discipline and other litigation matters. This position works closely with the Senior Regulatory Compliance Officer in preparing records required for the Health Professions Review Board (HPRB) matters, and in response to the Freedom of Information (FOI) requests. The Legal Administrative Assistant also plays an integral role in the investigation and management promotional activity inquiries and complaints. 

This position is an in-office position, however, if the successful candidate has a personal computer, there is flexibility for a hybrid work arrangement.

Essential Duties

Discipline Support

  • Maintain Discipline and Litigation calendars and bring forward systems, including scheduling Discipline Committee Hearings.
  • Open and close Discipline files.
  • Liaise with other internal departments to ensure notifications are placed ie. registration, communication, and monitoring.
  • Compile, copy and index investigation disclosure records for use in discipline hearings or litigation matters in accordance with established timelines.
  • Receive, process, distribute and acknowledge incoming mail, email and records in relation to discipline and litigation matters, including CRM data entry.
  • Proof-read, edit and format final correspondence and memos.
  • Arrange and schedule meetings and tele-conferences between Senior Legal Counsel and external counsel, opposing counsel and registrants.
  • Liaise with counsel and general counsel as needed to ensure all required information is received or provided.
  • Prepare correspondence and documents for in-house counsel.
  • Prepare detailed document disclosure indexes and records for distribution to counsel and to the Discipline Committee.
  • Photocopy and distribute documents.
  • Liaise as necessary with event planner to book in-person meeting venues, order food, etc.
  • Provide support to the Discipline Committee as needed.

Litigation/Tribunal/Miscellaneous Legal Support

  • Assist with management of litigation matters.
  • Assist with inquiries related to promotions.
  • Log in emails, correspondence, reports, and court documents in CRM/SharePoint.
  • Update and file in chronological order court/review/tribunal documents in pleadings/application folder.
  • Update actions and correspondence in CRM/SharePoint.
  • Applying proofreading, editing, and formatting documents and correspondence.
  • Ensure deadlines are diarized, met, and limitations are adhered to.
  • Assist with legal invoice processing and budget tracking.
  • Provide support for complaints or with management of health profession corporations as needed.

HPRB and FOI Support

  • Provide administrative support for HPRB and FOI files.
  • Prepare, redact, index and page number HPRB records for production in collaboration with Senior Legal Counsel.
  • Liaise with HPRB case managers, the registrant, complainant, and counsel to ensure deadlines and requests are met.
  • Maintain bring forward system to include due dates for HPRB record production, submissions, and hearings.
  • Create and update HPRB summary documents for reporting purposes.

Essential Skills and Qualifications

  • Minimum of 2 years of office experience.
  • Graduation from a recognized legal office administration program or equivalent experience.
  • Experience as a legal assistant an asset.
  • Excellent computer skills with proficiency in Microsoft Office and SharePoint.
  • Ability to remain calm and composed under pressure.
  • Ability to work well under pressure and address competing priorities.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong written and verbal communication skills.
  • Strong organization skills with the ability to multi-task and prioritize.
  • Strong attention to detail.
  • Strong clerical and administrative skills.
  • Experience using a database or customer relations management system and electronic filing system is an asset.
  • Previous work experience in a regulatory, not-for-profit, or law office preferred.

How to Apply

If you are interested in joining our team, click here to apply. Applications will be accepted until this position is filled.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

Shortlisting

The posting period for these recent job opportunities has closed.

Position Type: Permanent, Full-time

Location: BCCOHP Offices (Vancouver/Victoria) – In-Office

Application Deadline: May 18, 2023

About the Role

BCCOHP is seeking a permanent, full-time Coordinator, Sedation to join our Sedation team. This position will report to the Manager, Sedation, GA & Non-Hospital Dental Facilities.

The successful candidate will be responsible for ensuring continued compliance for registrants providing sedation and general anesthesia services. This position coordinates and reviews assessments; financial activities; and supports the development of communication, preliminary reports, assessment processes and tools, and data collection for the Sedation Program.

This position is an in-office position, however, if the successful candidate has a personal computer, there is flexibility for a hybrid work arrangement.

Essential Duties

Sedation

  • Respond to inquiries regarding sedation and general anesthesia services from sedation facilities and registrants.
  • Prepare reports, documents, and presentations for Sedation & GA Committee, the Board, and oral health professionals.
  • Collaborate with Committee and the Communications Department in the production of Sedation and General Anesthesia reports and publications. 
  • Identify and report potential issues and risks to Manager, Sedation, GA and Non-Hospital Dental Facilities.
  • Collect data from assessment processes for the purposes of review, synthesis, qualitative and quantitative/statistical analysis of data, leading to the development of reports indicating significant trends.
  • Maintain up-to-date databases related to Sedation Program.
  • Train administrative assistants.
  • Support and facilitate renumeration of facility assessors.
  • Assist with Program’s finance and budget.
  • Assist with Sedation Program projects.
  • Identify, analyze, and track outstanding assessments and program issues.
  • Support development of assessor protocols and assessment tools.
  • Assist in the continuous development and maintenance of assessment methodologies processes and tools.
  • Conduct research as assigned.
  • Review and facilitate activities related to facility self-assessments and Registration of Qualifications applications.
  • Liaise with registrants and facility staff to ensure all required information is submitted and review rectifications.
  • Attend Sedation & GA Committee Meetings and record minutes.
  • Coordinate meetings of the Sedation & General Anesthesia Committee and preparation of meeting packages.
  • Provide administrative support to Manager, Sedation, GA, & Non-Hospital Dental Facilities.

Other Responsibilities

  • Book travel and accommodation for facility assessors and Sedation & General Anesthesia Committee members as required.
  • Order catering for meetings as required.

Essential Skills and Qualifications

  • Post-secondary education.
  • Minimum of three years of related office experience.
  • Demonstrated customer experience/service experience.
  • Excellent computer skills with proficiency in Microsoft Office.
  • Previous work experience in a regulatory or not-for-profit environment is an asset.
  • Experience using database or customer relations management system and electronic filing systems.
  • Strong written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task and prioritize.
  • Strong attention to detail.
  • Strong critical thinking, analytical, and problem-solving skills.
  • Ability to maintain tact, grace, and diplomacy in all situations.
  • Ability to handle sensitive and confidential information with discretion.

How to Apply

If you are interested in joining our team, click here to apply. Applications will be accepted until Thursday, May 18, 2023.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

Position Type: Permanent, Full-time

Location: BCCOHP Offices (Vancouver/Victoria) – In-Office

Application Deadline: May 18, 2023

About the Role

BCCOHP is seeking a permanent, full-time Administrative Assistant, Sedation to join our Sedation team. This position will report to the Manager, Sedation, GA & Non-Hospital Dental Facilities.

The Administrative Assistant, Sedation for the British Columbia College of Oral Health Professionals (BCCOHP) provides administrative support to the Sedation team with receiving and processing requests to provide sedation and assists with assessments of facilities where sedation and general anesthesia services are provided.

Essential Duties

  • Assist with facility assessments and Registration of Qualifications for Sedation, including pre-assessing submissions.
  • Liaise with registrants to ensure all required information is submitted for review.
  • Correspond and follow-up with rotas for annual self-assessment reviews.
  • Follow-up with facilities and registrants for deficiencies and rectifications; diarize activities.
  • Review deficiencies and rectifications for annual self-assessments.
  • Assist with administrative tasks related to Sedation.
  • Perform data entry and update records for sedation facilities and staff.
  • Assist with maintaining sedation database and records.
  • Receive and collate documents sent by mail or by other means.
  • Prepare and distribute facility assessor packages for on-site evaluations.
  • Provide administrative support to Program Manager, Sedation, GA, And Non-Hospital Dental Facilities.
  • Assist with scheduling in-office assessments.
  • Respond to inquiries regarding sedation from sedation facilities and registrants.
  • Track annual self-assessment and in-office assessment due dates; prepare reminder letters and packages.
  • Prepare confirmation of compliance letters and wall certificates for facility owners and registrants.
  • Assist with sedation projects.
  • Assist with inquiries during annual renewal from registrants.
  • Organize documents for the Sedation & General Anesthesia Committee.
  • File Sedation & General Anesthesia Committee Minutes.
  • File facility and registrant correspondence and submissions.
  • Other administrative duties as required.
  • Book travel and accommodation for facility assessors and Sedation & General Anesthesia Committee members.
  • Take meeting minutes as needed.
  • Order catering for meetings as needed.

Essential Skills and Qualifications

  • Minimum of two years of office experience. 
  • Excellent computer skills with proficiency in Microsoft Office. 
  • Ability to maintain tact, grace, and diplomacy in all situations. 
  • Ability to handle sensitive and confidential information with discretion. 
  • Strong attention to detail.  
  • Strong clerical and administrative skills. 
  • Strong written and verbal communication skills.   
  • Strong organizational skills with the ability to multi-task and prioritize. 
  • Strong critical thinking, analytical, and problem-solving skills. 
  • Demonstrated customer experience/service experience. 
  • Experience using database or customer relations management system and electronic filing system is an asset. 
  • Previous work experience in a regulatory or not-for-profit environment is an asset. 

How to Apply

If you are interested in joining our team, click here to apply. Applications will be accepted until Thursday, May 18, 2023.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

Position Type: Permanent, Full-time

Location: BCCOHP Offices (Vancouver/Victoria) – In-Office

Application Deadline: March 29, 2023

About the Role

BCCOHP is seeking a permanent, full-time Administrative Assistant, Registration & Certification to join our Registration & Certification team. This position will report to the Manager, Registration & Certification.

The successful candidate will be responsible for providing administrative assistance to the Registration team ensuring only those who meet the regulator’s requirements for registration or certification are registered.

This position is an in-office position, however, if the successful candidate has a personal computer, there is flexibility for a hybrid work arrangement.

Essential Duties

  • Assist with applications for all registration categories and certified dental assistants (CDAs); verify completeness of application; follow up with applicants on incomplete applications; data entry; receive and sort documents sent by mail for the Registration department.
  • Respond to inquiries regarding registration or certification from applicants and registrants and CDAs.
  • Update registrant and CDA records.
  • Follow up on open and incomplete applications.
  • Prepare welcome letters and wall certificates.
  • Prepare letters and certificates of standing for all registrant categories and CDAs for signature from senior staff.
  • Track the Registration email inbox and forward emails appropriately within the department.
  • Generate cheque requisitions as necessary.
  • Provide daily balanced reports to the finance department.
  • Monitor, collect and process non-sufficient funds (NSF) and reinstatement fees.
  • Generate duplicate registration certificates upon request.
  • Input continuing education credit submissions as needed.
  • Assist with the processing of duplicate prescription pad requests.
  • Assist with inquiries during annual renewal from registrants and CDAs.
  • Take meeting minutes as needed.
  • Order catering for meetings as needed.

Essential Skills and Qualifications

  • Minimum of two years of office experience.
  • Excellent computer skills with proficiency in Microsoft Office.
  • Ability to maintain tact, grace and diplomacy in all situations.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong attention to detail.
  • Strong clerical and administrative skills.
  • Strong written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task and prioritize.
  • Strong critical thinking, analytical, and problem-solving skills.
  • Experience using a database or customer relations management system and electronic filing system is an asset.
  • Previous work experience in a regulatory or not-for-profit environment is an asset.

How to Apply

If you are interested in joining our team, click here to apply. Applications will be accepted until Wednesday, March 29, 2023.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

Position Type: Permanent, Full-time

Location: BCCOHP Offices (Vancouver/Victoria) – In-Office

Application Deadline: May 5, 2023

About the Role

BCCOHP is seeking a permanent, full-time Manager, Operations to join our Finance, IT & Operations team. This position will report to the Executive Director, Finance, IT & Operations.

The Manager, Operations will set the culture and lead the operational team in a healthy, safe and environmentally responsible manner, aligned with the corporate vision, mission and values. The successful candidate is also responsible for all aspects of running a successful business including health and safety, regulatory compliance, operations, and support services.

This position is an in-office position, however, if the successful candidate has a personal computer, there is flexibility for a hybrid work arrangement.

Essential Duties

  • Make decisions and execute any tasks related to office operations.
  • Oversee reception and coordinate with HR to ensure reception backup is in place when required.
  • Coordinate and oversee contract leasing and property management for both the Fairview and Victoria offices.
  • Ensure adequate insurance coverage for all BCCOHOP activities.
  • Oversee any claim or pending claims against BCCOHP.
  • Act as point of first contact for staff and service contractors on facilities issues.
  • Oversee new office set up, existing office modifications, office relocations, and sub-letting.
  • Oversee procurement processes and ensure related financial policy is being followed.
  • Oversee new furniture sourcing, purchasing and installation.
  • Manage the purchase of supplies, furniture etc.
  • Manage leases for equipment such as copier, postage machine and water cooler.
  • Manage the disposal and recycling of equipment and furniture.
  • Manage facility issues such as construction, repairs, and cleaning.
  • Liaise with staff and property manager to ensure proper parking allocation and reconciliation.
  • Manage security system for BCCOHP and act as emergency call out for the security system on weekends and evenings.
  • Manage office keys, pass-cards, and security access.
  • Maintain a record of office/workstations occupancy status.
  • Develop ideas for greater operational efficiencies through technology and process efficiencies.
  • Establish a robust disaster recovery plan.
  • Develop annual budget for operational expenses and prepare quarterly forecast and variance analysis report.
  • Lead monthly WorkSafeBC Joint Health & Safety Committee meetings.
  • Liaise with the property manager to develop and maintain College Place emergency procedures.
  • Attend Joint Venture meetings, review the monthly property management reports, deal with any issues relating to College Place and follow up on action items in conjunction with the property manager.
  • Any other operational duties as assigned.

Essential Skills and Qualifications

  • Operations Management Program, or equivalent.
  • 5 years of related experience in an Operations role.
  • Proven office management skills.
  • Top-notch Microsoft Excel skills, managing data and lists.
  • Excellent time management, prioritization, and multi-tasking skills.
  • Attention to detail and problem-solving skills.
  • Strong verbal and written communication skills.
  • Professional negotiation skills with the ability to influence others for operational improvement.
  • Ability to move an idea to implementation with thoroughness and speed.
  • Strong ability to develop effective relationships with team, internal and external stakeholders.
  • Ability to challenge the status quo and bring about positive change.

How to Apply

If you are interested in joining our team, click here to apply. Applications will be accepted until Friday, May 5, 2023.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

Position Type: Permanent, Full-time

Location: BCCOHP Offices (Vancouver/Victoria) – In-Office

Application Deadline: May 5, 2023

About the Role

BCCOHP is seeking a permanent, full-time Manager, Accounting to join our Finance, IT & Operations team. This position will report to the Executive Director, Finance, IT & Operations.

The Manager, Accounting is responsible for a wide range of finance and accounting-related duties, including general financial management, producing financial statements, and assisting with benefits administration on an as needed or required basis. The successful candidate will provide support to the Executive Director, Finance, IT and Operations and may provide advice to staff members as needed.

This position is an in-office position, however, if the successful candidate has a personal computer, there is flexibility for a hybrid work arrangement.

Essential Duties

Financial Accounting

  • Perform a wide range of duties related to BCCOHP’s financial operations, ensuring a high degree of accuracy with all tasks.
  • Oversee and manage the general accounting functions, including, but not limited to accounts payable, accounts receivable, general ledger, and taxes.
  • Ensure the accuracy of capital assets/registration revenue schedules and prepare related amortization entries.
  • Review and analyze monthly Joint Venture financial statements and prepare consolidation entries.
  • Supervise and/or manage month-end and year-end accounting functions.
  • Prepare, review, and analyze monthly, quarterly, and year-end financial statements to ensure accuracy and completeness.
  • Prepare cash flow forecast and makes recommendations for short-term and long-term investments in accordance with BCCOHP investment policies.
  • Assist with the production of monthly and quarterly expenditure and revenue monitoring reports and budget variance analysis reports.
  • Provide budget tracking information as required.
  • Assist with the preparation of the annual budget under the direction of the Executive Director, Finance, IT and Operations.
  • Help with financial audit activities and internal controls audit.
  • Manage the year-end procedures and the preparation of working papers for external auditors.
  • Provide back up support on an as needed basis for accounts payable, accounts receivable, Finance Audit Risk Committee support, and benefit administration.
  • Assist the Executive Director, Finance, IT and Operations with the development performance measures that support BCCOHP’s strategic direction.
  • Perform ad hoc analysis and projects as needed.

General Administration

  • Develop staff by managing performance, setting goals, providing ongoing training, and maintaining strong employee relationships.
  • Provide support to the Executive Director, Finance, IT and Operations to ensure BCCOHP’s financial operations run smoothly.
  • Assess current practices and procedures and make recommendations for improvements.
  • Provides support in the development of administrative policies and procedures.

Other Responsibilities

  • Assist with special projects for the Board, Finance, Audit and Risk Committee, and attend meetings, as needed.
  • Participate in tasks normally outside the position description on occasion to ensure the efficient operation of BCCOHP.

Essential Skills and Qualifications

  • 3+ years’ experience in a general accounting role in a private or public enterprise.
  • Experience with full accounting cycle.
  • Nearing completion of the CPA program of studies or achievement of full accreditation.
  • Experience and proficiency in Excel at an advanced level.
  • Working knowledge of all relevant Federal, Provincial and local sales tax requirements.
  • Experience leading external audits.
  • Must be able to work independently to resolve issues and present solutions.
  • Sound judgement and superior time management skills.
  • Superior communication and rapport building skills.
  • Financial analysis experience – demonstrated resourcefulness to analyze results.
  • Consolidation, budgeting, and forecasting experience.
  • Experience in joint venture and partnership accounting an asset.
  • Management and or supervisory experience.
  • Superior critical and logical thinking skills.
  • Self-motivated and self-directed.

How to Apply If you are interested in joining our team, click here to apply. Applications will be accepted until Friday, May 5, 2023.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

Position Type: Permanent, Full-time

Location: BCCOHP Offices (Vancouver/Victoria) – In-Office

Application Deadline: May 5, 2023

About the Role

BCCOHP is seeking a permanent, full-time Payroll & Benefits Specialist to join our Finance, IT & Operations team. This position will report to the Executive Director, Finance, IT & Operations.

The Payroll & Benefits Specialist is responsible for providing excellent service to cross-functional stakeholders to ensure that payroll and benefits programs are delivered in an accurate and timely manner. As the primary point of contact on payroll and benefit matters, this individual will exercise critical and forward-thinking skills in order to ensure BCCOHP’s payroll processes are operating at maximum efficiency.

The Payroll & Benefits Specialist is to remain compliant with all regulatory bodies while information remains confidential by adhering to legal and ethical standards. The individual must also demonstrate a high level of professionalism, integrity, trust, and confidence.

This position is an in-office position, however, if the successful candidate has a personal computer, there is flexibility for a hybrid work arrangement.

Essential Duties

  • Administer all aspects of the payroll process in an accurate and timely manner.
  • Archive payroll reports, prepare payroll reconciliation and journal entries.
  • Assist in the preparation of the annual payroll and benefits budget and quarterly forecast.
  • Monitor, analyze and report on any payroll and benefits expense variances against budget.
  • Process payroll onboarding documentation and integrate to HR/payroll system.
  • Administer and manage all group benefits plans from set-up to termination.
  • Administer and process the self-administered dental benefits plan.
  • Prepare and reconcile monthly RRSP contribution payments, dental plan premium and group health insurance premium payments.
  • Assist with the annual group benefits plan renewal.
  • Work with external benefits consultant to set up information sessions regarding any changes or updates to the group benefits plan.
  • Prepare WorksafeBC payroll reports and calculate and remit WCB quarterly payments and annual filing.
  • Review and analyze Employer Health Tax (EHT) quarterly remittance payments by PayWorks and prepare annual EHT filing and payment reconciliation.
  • Assist with the preparation and ensure accuracy of T4, T4A, and T4A-NR.
  • Update payroll data tracking for each staff member.
  • Work with the HR Generalist to ensure Sage HR paid time off is accurate.
  • Prepare and file Record of Employment (ROE).
  • Assist with periodic compensation and benefits analysis.
  • Provide back-up for the Accounting Officer and Accounts Receivable Coordinator as required.
  • Other financial/accounting duties as required.

Essential Skills and Qualifications

  • Post-Secondary qualification in accounting or a related discipline.
  • Minimum three years of Payroll and Benefits or equivalent experience.
  • Payroll Compliance Practitioner Certificate from the Canadian Payroll Association or working towards certification considered an asset.
  • Strong knowledge of current legislation related to payroll and benefits.
  • Advanced analytical, critical thinking and research skills with the ability to problem solve.
  • Sound accounting knowledge, including accounting principles and practices.
  • Previous experience in payroll processing with the ability to lead the payroll process as the subject matter expert is an asset.
  • Excellent interpersonal, communication and presentation skills, both verbally and written.
  • Ability to work collaboratively as a key member of a team and independently with minimum supervision.
  • Ability to handle sensitive and confidential information with discretion.
  • Meticulous attention to detail, refined organizational and time management skills.
  • Strong clerical and administrative skills.

How to Apply

If you are interested in joining our team, click here to apply. Applications will be accepted until Friday, May 5, 2023.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

 

 

 

 

As of September 1, 2022 – the College of Dental Hygienists of BC, College of Dental Surgeons of BC, College of Dental Technicians of BC, College of Denturists of BC becomes…