Dentistry Incorporations

How to Incorporate a Dental Practice

I want to incorporate my dental practice. What should I do?

Dentists are required to get a permit (i.e. consent) from BCCOHP before practising dentistry under a corporation name. We recommend obtaining professional accounting and legal advice before applying to incorporate your dental practice. See below for instructions on how to incorporate a dental practice.

Complete the Application for Approval of Dental Corporation Name (PDF) and mail it or use our contact form. Note that the name must comply with the naming requirements outlined in the BCCOHP bylaws. Please allow 5-10 business days for your name approval to be processed.  

Once you receive name approval from BCCOHP, apply to the BC Corporate Registry for consent to incorporate.  

Submit your application electronically through BC Registry Services. Once your application is approved, you will receive a Certificate of Incorporation for your records. 

Mail all completed forms, a “true copy” of the Certificate of Incorporation stamped with a notary seal, and, if paying by cheque or money order, the $200 application fee payable to the BC College of Oral Health Professionals. If paying by credit card, refer to “Payment” instructions below.

Payment

Payment can be made by cheque, money order, or online by credit card. If paying by credit card, once your application has been reviewed, you will receive an email notification to pay the application fee online.

Please allow 10-15 days for your application to be processed.

Amalgamating dental corporations

I’m amalgamating dental corporations. Do I need a new permit?

Yes. All dental corporations must be considered “in good standing” under the Business Corporations Act to hold a valid permit, as per BCCOHP Bylaws.

Once your corporation is amalgamated, its predecessor corporations will no longer exist. Therefore, the predecessor corporations are not considered in good standing, and the amalgamated corporation will require a new permit.

How can I get a permit for my amalgamated dental corporation?

  • If the name of the amalgamated corporation is the same as one of the predecessor corporations that has received College approval, you must complete the items listed in Step 4 above.
  • If the name of your amalgamated corporation will be different than the predecessor corporations, you must complete Steps 1 to 4 above.

    Note: Once a permit for the amalgamated corporation has been issued, the permits for the predecessor corporations will be cancelled immediately.

Apply for a Dental Corporation Name Change

How do I change the name of my dental corporation?

Complete and submit a name change application (outlined in Step 1, above) and pay the $50 application fee.

Resources

Any time a dentist or dental practice uses a name that is not their registered legal name, they are using a trade name. The College does not require registrants to seek approval of trade names for dental practices. 

BC Corporate Registry request for consent

The College will provide consent to requests from the BC Corporate Registry regarding trade names based on two criteria:

  1. The applicant is a registrant and entitled to use dentistry-related words in the trade name; and
  2. The trade name is in compliance with BCCOHP’s Bylaws (PDF)*.

*Since a trade name is considered to be a form of advertising and promotional activity, it must comply with BCCOHP’s Code of Ethics (PDF) and BCCOHP’s Bylaws.

Billing under a trade name

Patients should not be billed for dental services under the trade name alone – the dentist’s proper name or the dental corporation name should be clearly indicated on all invoices.

Practice facility signage

All dentists are required to conspicuously display their proper name or if applicable, their dental corporation name, on a sign at their practice. This is particularly important in group practice settings to ensure the public can easily identify the dentists who provide services at the practice. A trade name should not be used on its own to conduct the practice of dentistry.

Incorporating?

Read the instructions above for dentists intending to practise under a corporation name.

A PDF version of this document can be found here.

Dental Corporations and registrants who practise dentistry through them are directly subject to certain specific statutory obligations and restrictions under Part 4 of the Health Professions Act (HPA), including:

  • the requirements under section 42 (2) of the HPA that services of dentistry only be provided by the corporation through dentists or employees (including contractors under supervision of a dentist (as further clarified under section 11.07 of the Bylaws);
  • the prohibition under section 45 of the HPA against carrying on any income-generating business activities through the corporation other than the practice of dentistry;
  • the prohibitions under section 46 of the HPA against certain voting agreements;
  • the provisions of section 44 of the HPA and section 06 of the Bylaws for permit revocation hearings if the corporation commits professional misconduct, breaches section 45, or ceases to comply with a permit requirement under section 43 (1);
  • the requirements and restrictions under section 04 of the Bylaws with respect to disposition of shares; and
  • the requirement under section 11.05 (2) of the Bylaws to notify the Registrar of any changes in the information contained in its Certificate of Solicitor.

Section 14.1 of the HPA also now specifically confirms that registrants who practise through a dental corporation are not shielded from personal liability for professional negligence, or from the applicability to them of the requirements of the HPA, Dentists Regulation, and BCCOHP’s Bylaws.

Registrants who are shareholders of a corporation will also be required to provide BCCOHP with an executed copy of the Acknowledgment of Shareholder confirming that they understand this.

With respect to the Application for Approval of Dental Corporation Name, please note that we have included spaces to fill in the names of all dentists who are, or will be, either voting or non-voting shareholders of the corporation, as that information is needed to determine if the name complies with all requirements in the Bylaws.

Questions?

Get in touch using our contact form or phone us at 672-202-0448.